Legal Content Operations
Legal texts get drafted once.
Operating them is forever.
TermShelf is the operations layer for already-published legal texts: one source of truth, cleanly versioned, approved and delivered under control to websites, apps and transactional systems. With Document Intelligence, TermShelf additionally detects what changes around those texts.
privacy.com
v 4 · 2 languages · 3 markets
Draft created
6 days ago
Review · 2 reviewers
4 days ago
Approval v 4.0
2 days ago
Published · 3 targets
1 day ago
Live drift check · DE-de
just now
What is TermShelf?
- TermShelf — Legal Content Operations with Document Intelligence
- TermShelf is a B2B platform for Legal Content Operations. Legal texts live in one source of truth, are versioned, pass through review and approval and are delivered as HTML, JSON or PDF through the Public Delivery API and into transactional systems — across multiple brands, languages, markets and site profiles. With Document Intelligence, TermShelf additionally watches three signals around those texts: legal changes (Legal Change Monitoring), changes on monitored websites (Website Change Monitoring, Beta) and divergence in the version delivered live (Legal Content Drift). They become evidence-backed review findings and — once confirmed — prepared proposed changes. Nothing is adopted or published automatically.
One system, two halves.
One half operates your legal texts. The other watches what changes around them.
Legal Content Operations
Operate existing legal texts under control — from the single source of truth through review and approval to delivery.
- Source of truth & structured documents
- Versioning, review & approval
- Public Delivery API — HTML, JSON, PDF
- Transactional delivery with version pinning and effective_at
- Brands, markets, languages and site profiles
Document Intelligence
Detect the changes around those texts, assess what they could mean and turn them into evidence-backed review findings.
- Legal Change Monitoring — the legal context changes
- Website Change Monitoring (Beta) — your website changes
- Legal Content Drift — the version delivered live diverges
- Review findings with evidence instead of gut feeling
- Proposed changes optional — the decision stays in review
The problem
Legal texts are scattered — and nobody can say for sure what is live.
CMS pages, shop systems, app code, email templates, old PDF attachments and hand-curated footers: many sources, no single source of truth, no reliable evidence of the version actually delivered.
In the CMS
Edited directly in editors, without a structured history.
In the shop
Checkout copy and terms decoupled in the shop backend.
In app code
Apps render their own copies with no link to the approved version.
In email templates
Order confirmations keep attaching old versions.
In old PDFs
Earlier versions keep circulating with no version reference.
On hand-curated pages
Landing pages and microsites quietly drift apart.
Not a generator. Not a cookie banner.
The operations layer for already-published legal texts.
Generators help draft texts, consent platforms manage banners and consent logs. TermShelf takes over where legal texts already exist and are approved.
Generators
produce text
They deliver first drafts — and hand off to the organization that actually operates those texts.
Consent / CMP platforms
manage consent
They handle banners, tracking settings and consent logs — not the lifecycle of the underlying legal texts.
TermShelf
operates published legal texts
Bring your own legal texts. Version, approve, publish, deliver via API and verify against what's actually visible in production.
Legal Content Operations
A lifecycle for already-published legal texts.
Bring your own legal texts: take in existing copy, structure it, version it, approve it, publish it per target and deliver it as HTML, JSON or PDF — with a full history and clear responsibilities.
Bring in
Bring your own legal texts.
Structure
Sections and typed blocks.
Version
Immutable snapshots.
Approve
Auditable review.
Publish
Targeted per target.
Deliver
HTML / JSON / PDF.
Document Intelligence is not the last stage of this lifecycle.
It watches it: when the legal context, the website or the version delivered live changes, that can start a new review and approval cycle.
DOCUMENT INTELLIGENCE
Legal texts do not stay current on their own.
Usually it is not the text that changes but everything around it: the legal context, your own website, the version actually delivered. TermShelf watches those three signals, assesses what they could mean for your brands and documents, and turns them into reviewable findings instead of gut feeling.
- LegalChange
The law changes.
Relevant legal changes are collected and assessed against your brands and the documents you actually publish. Where it may matter, a review finding appears — not a legal conclusion.
- WebsiteChangeBeta
Your website changes.
New services, features or offerings on a monitored website can affect legal texts. TermShelf turns that into an evidence-backed review item, never into an automatic edit. Available as a beta and under active development.
- Legal Content Drift
The live version diverges.
The live check detects when the publicly visible version no longer matches the approved one — per site, language and market.
Beta applies to Website Change Monitoring only: the signal is available and under active development. Legal Change Monitoring and Legal Content Drift do not carry that status.
From signal to decision
Change detected
Assess review need
Review finding
Possible proposed change
Review & approval
The review finding is the normal outcome. A proposed change is an optional follow-up step and is only prepared once a finding has been confirmed.
Example
What a divergence actually looks like.
Legal content drift happens when the version visible in production no longer matches the approved one — on websites, across languages or in transactional emails.
Terms v4.2 approved — live still v3.9
The approval is recorded internally, but the deployment to the customer site never happened.
German current, English outdated
One locale was updated, the other lagged behind the approved changes.
Order confirmation attaches old PDF
The mail system attaches an older PDF version, with no link to what's actually approved.
Prepared, not decided.
TermShelf prepares reviews and possible changes. Adoption and publication happen only after your decision — inside the existing approval process.
- No automatic adoption
- No automatic publication
- Review stays with you
Delivery
Deliver approved versions wherever they are needed.
Legal texts do not only belong on websites — they belong in order confirmations, contract emails and checkout flows. Both come from the same approved source, through two deliberately different delivery paths.
- Public Delivery
- The currently approved version for websites, apps and public pages — read-only over an API.
- Transactional Legal Text Delivery
- The exact version that applied to a specific business transaction — via version pinning and effective_at, attached or embedded.
Public Delivery API — HTML, JSON and PDF.
Approved content is delivered by brand over a read-only interface: as JSON for your own rendering logic, as sanitized HTML for direct embedding, or as a PDF artifact.
{
"brand": "acme",
"document": "privacy_policy",
"version": "4.2.0",
"locale": "de",
"format": "json",
"sections": [
{ "key": "verantwortlicher", "blocks": [ /* … */ ] },
{ "key": "rechtsgrundlagen", "blocks": [ /* … */ ] }
]
}Deliver legal texts where contracts are created.
Whether it's an order confirmation, a contract, a registration email or a checkout flow — TermShelf helps systems attach or embed the approved version. Three artifact forms, one lifecycle.
Embed inline
Embed legal texts or individual sections into transactional emails, footers, checkout flows or app screens.
- Email footer
- Checkout disclaimer
- App screens
Power your own templates
Fetch structured content for your own rendering and templating logic — with stable per-block keys.
- Custom mail templates
- Custom checkout
- Native apps
Attach to mails
Fetch approved versions as PDF artifacts and attach them to order, contract or registration emails.
- Order confirmation
- Contract PDF
- Sign-up receipt
TermShelf helps systems include or attach approved legal texts in transactional communication. Whether a specific use case (e.g. mandatory attachments in order confirmations) is sufficient under applicable law remains a decision for the user in coordination with qualified counsel.
Multi-brand operations
One legal content operation across brands and contexts.
Brands, markets, languages and site profiles share common building blocks — and differ exactly where they have to. Without copy-paste duplicates per brand.
Brands & sites
Separate structures per brand, website and domain.
Markets & site profiles
Versions per market or business context, e.g. B2B and B2C.
Languages & localization
Multiple languages per document, visibly maintained instead of quietly stale.
Shared building blocks
Maintain snippets and variables centrally, override them per brand.
Governance
- Version history
- Traceable approvals
- Audit log
- Scope per document
For freelancers, multi-brand companies, agencies and compliance-sensitive teams. TermShelf is a B2B offering for operators of digital products — not for consumers.
Multi-brand legal text management in detailPricing
Clear plans for brands, legal texts, and delivery.
Free, Starter, Professional, Business, Agency and Enterprise. Choose the plan that fits your number of active brands, monitored websites, and delivery volume.
Free
For first tests with one brand.
- 1 active brand
- 1 user
- Versioning & approval workflow
- Public Delivery API: HTML & JSON
- PDF delivery: 250 calls / month
- 10,000 API calls / month
Document Intelligence
Not included — Document Intelligence starts with Starter.
Starter
For small operators with one brand and one monitored website.
- 1 active brand
- Up to 3 users included
- Transactional Legal Text Delivery: HTML / JSON / PDF
- Version Pinning
- 100,000 API calls / month
Document Intelligence
Live check: every 2 weeks · no legal-change review · 1 monitored website · review findings
Professional
For teams running several brands that want to keep an eye on change.
- 5 active brands
- Up to 10 users included
- Transactional Legal Text Delivery: HTML / JSON / PDF
- Multi-step review workflow
- Webhooks & event stream
- 1,500,000 API calls / month
- 30-day Professional trial, then Free
Document Intelligence
Live check: weekly · Legal changes: monthly · 5 monitored websites · review findings & proposed changes
Business
For multi-brand operators with high volume and a tighter check cadence.
- 15 active brands
- Up to 25 users included
- Multi-step review workflow
- Webhooks & event stream
- 10,000,000 API calls / month
- 150,000 PDF calls / month
Document Intelligence
Live check: daily + manual · Legal changes: weekly · 15 monitored websites · review findings & proposed changes
Agency
For agencies managing many brands, websites and client projects.
- 50 active brands
- Up to 50 users included
- Multi-step review workflow
- Webhooks & event stream
- 50,000,000 API calls / month
- 500,000 PDF calls / month
Document Intelligence
Live check: daily + manual · Legal changes: daily + manual · 50 monitored websites · review findings & proposed changes
Enterprise
For custom volume, SLA, SSO and retention. Custom contracts on request.
- Custom number of brands & users
- Custom volume, retention & SLA
- Prioritized checks
- SSO
- Custom contracts
Document Intelligence
Live check: daily + manual / prioritized · Legal changes: daily + manual / prioritized · custom monitored websites · review findings & proposed changes
Manage and publish legal content with full control.
TermShelf brings privacy, legal notice, terms, and other legal-text documents into a structured workflow.